Exhibitors will receive five complimentary badges per 100 square feet of exhibit space purchased. Exhibitor badge registration details are available here. No additional badges over the allotment will be provided or sold.

Exhibitors can physically exchange badges onsite but must present the actual badge to be switched to the new name. Badge exchanges are free of charge. Exchanged badges do not count against the allotment.

Yes, an exhibitor badge gives you access to all educational sessions. You may also purchase tickets for programs that require a ticket purchase, such as Instructional Courses, on the day of the course, if it has not sold out. 

What are my options to distribute badges?

By Mail

• January 22, 2025: Deadline to register badges to be mailed. Badges will be mailed on February 4, 2025, to the designated company contact.
• After January 22, 2025: All badges or name changes made online must be picked up onsite at Exhibitor Registration.
• If you wish to only have a select number of badges mailed, simply register those individuals before January 22 and return on or after February 4 to register your remaining booth staff.
• For exhibitors outside the United States, badges will not be mailed and must be picked up onsite at Exhibitor Registration.

Pick-up by Designated Contact Onsite

• All the badges within a company's allotment can be picked up onsite at Exhibitor Registration by the primary contact. It is the responsibility of the primary contact to distribute these badges.

Express Badge Pick-Up Onsite

• Express Badge Pick-Up allows each individual booth personnel to pick up their own badge onsite at Exhibitor Registration by scanning a barcode or searching by last name.
  • During the registration process provide the email address of each individual being registered and a confirmation with a barcode will be sent on March 4, 2025.
  • If you wish to distribute/forward these confirmations to your booth personnel, provide your email address for each individual and on March 4, 2025, the confirmation with the barcode for those individuals will be sent to your email address.

Can my badges be mailed to an exhibitor with an international address (outside the US)?

Any exhibitor with an international address must pick up their badges onsite. Only exhibitors with an US address will be mailed.

Can a select number of badges be mailed and the remaining badges picked up onsite?

If you wish to only have a select number of badges mailed, simply register those individuals before January 22, 2025 and return on or after February 4, 2025 to register your remaining booth staff.

Does the primary contact need to be changed if the primary contact will not be onsite to pick up the badges?

The main contact will not need to be changed. Any company representative may pick up the badges as long as that individual is registered, has a photo ID, and provides their name and onsite phone number. This phone number will be provided to any of the company’s representatives that visits onsite Exhibitor Registration after the badges have been picked up. 

Where will Exhibitor Registration be located to pick-up badges?

Exhibitor Registration will be located in the Hall F Lobby of The San Diego Convention Center, 111 Harbor Drive, San Diego, CA 92101.

How are name changes or badge exchanges handled?

All name changes and/or badge exchanges are complimentary and can be made online.  Under "Booth Staff Roster" on the Home/Register Staff page select the trash can icon next to the name to be changed or exchanged. This will remove the name, then select "Add new Booth Personnel" button to add the new name. For any name change/correction made to a badge already printed, the original badge must be turned in onsite at Exhibitor Registration to pick up the new badge.

How are name changes or badge exchanges handled if the badges were already mailed?

For any name change/correction made to a badge already printed, the original badge must be turned in onsite at Exhibitor Registration to pick up the new badge.

Can additional badges over an allotment be provided or sold?

Exhibitors may register a maximum of five representatives for each 100 square feet of exhibit booth space. There will be no additional badges provided or sold over this allotment. This limit was requested by our membership in an effort to limit the total number of exhibitor representatives that may be on the exhibit hall floor at any one time.

Hotel rooms must be reserved through our housing vendor, onPeak.

You can find all details regarding exhibitor hotel reservations, including the list of and map of the local hotels, here.

AAOS has designated onPeak as the ONLY official housing and registration provider for the 2025 Annual Meeting. Any other agency attempting to present themselves as an official partner of AAOS is doing so fraudulently. Use of any other agency, or booking through a hotel directly will result in a loss of priority points for the 2026 Annual Meeting.

International exhibitors that require visas to travel to the United States can request invitation letters from AAOS. These letters do not guarantee that visas will be approved, but can be presented with your visa application process and may be required by the U.S. consulate in some countries. Click here to request an official AAOS invitation letter.

• Linear booths: 8 feet in the rear half of the booth, 4 feet high within
  5 feet of the front aisle

• Island booths: 25 feet measured from the floor up to the top of the
  hanging sign. Lighting and truss may be hung above this height but
  are not allowed to extend beyond the perimeter of the booth space.

Hanging signs/banners are only available for island booths and may not exceed the perimeter of the assigned booth space. The suspended height limit for signs is 25 feet when measured from the floor up to the top of the sign.

Hanging signs must be received at the warehouse by February 24, 2025, using the “Hanging Sign” shipping label that will be included in the Exhibitor Service Manual to avoid additional fees. The first day hanging signs will be accepted at the advance warehouse is February 4, 2025.