Exhibitor Event & Meeting Space

Any exhibitor planning on holding an event or function that will take place outside of their exhibit booth space during the AAOS Annual Meeting must secure written approval from AAOS. Meeting space will only be assigned to companies exhibiting at the 2020 Annual Meeting.  Meeting rooms reserved by AAOS require a 10-person minimum.

PERMITTED TIMES

Meetings that include AAOS Annual Meeting medical attendees
Mon, March 23 Tues, March 24 Wed, March 25 Thur, March 26 Fri, March 27 Sat, March 28
All Day 6:00 - 7:30 AM 6:00 - 7:30 AM 6:00 - 7:30 AM 6:00 - 7:30 AM 6:00 - 7:30 AM
6:00 PM - Evening 5:00 PM - Evening 5:00 PM - Evening 5:00 PM - Evening 5:00 PM - Evening

Do not begin registration or travel to the event earlier than the designated times above.

These guidelines have been developed to ensure exhibitors do not schedule meeting or event that conflict with AAOS Scientific Programming at the AAOS 2020 Annual Meeting.

Exhibitor Meeting Space Application Exhibitor Meeting Space Guidelines

 

Events that only include staff of the exhibiting company. There are no date and time restrictions; however, these events require approval from AAOS. These meetings cannot include AAOS attendees unless the individual is an employee of the company.

 

Educational Events/Satellite Symposia are events that include presentations, speakers, equipment demonstrations, procedural instruction or focus groups. Only companies exhibiting at the AAOS meeting are eligible to present educational events/satellite symposia to AAOS attendees. Third party organizers must be designated by the exhibitor. These events may not conflict with AAOS scientific program. AAOS charges a non-refundable fee to exhibitors holding educational functions that includes access to AAOS attendees.

         $5,000 -- 1 to 3 events with a total attendance of 150 attendees or less per event

         $7,500 -- 1 to 3 events with a total attendance of 151 attendees or more per event

The fee includes:

  • Approval of up to three (3) events
  • Listings in the AAOS Exhibitor Guide, The Daily Edition of AAOS Now, and on the AAOS Annual Meeting web site

 

Receptions, dinners, and other events where there are no educational programming offered to attendees are considered social events. If a social event is held in conjunction with an educational event, the event would be considered an educational event. Social events may not conflict with the AAOS Scientific Program.

Hospitality suites are only available to companies that exhibit at the AAOS 2020 Annual Meeting. Request for hotel suites should be made through the AAOS Housing Bureau at the same time that sleeping room requests are made. Availability is based on hotel demand and current occupancy factors. Hospitality functions cannot conflict with the official AAOS Scientific Programming.

AAOS Housing Bureau:

MCI USA / 1 800-931-6027 (Canada & US) / 1 972-349-5559 (International)

Email: aaoste@mcievents.com       AAOS Exhibitor Housing Information

 

 

 

 

 

A limited number of Exhibitor Suites are available on a first-come, first-served basis at the convention center. Located on the exhibit floor, suites are open during exhibit hours and are only available to exhibiting companies.   The Exhibitor Suite Application will be available in October.   The cost of an Exhibitor Suite is $4,500 per 10'x10'.
Demonstrate your latest procedure or put your product directly in the surgeons' hands during Bioskills Sessions at the Annual Meeting. The Bioskills sessions can be demonstrations or workshops and will take place during the meeting. 

 

AAOS Industry "Lunch and Learn" Sessions provide an opportunity for your company to showcase products, demonstrate techniques, or present research to a targeted audience at the AAOS Annual Meeting.

Sessions run from 12:40 - 1:25 PM in a classroom setting each day of the AAOS 2020 Annual Meeting. Industry Sessions will not compete with official AAOS scientific programming as they take place during the lunch break between AAOS scientific sessions. 

Innovation Theater Sessions provide an opportunity for exhibiting companies to highlight new innovative products and services to Annual Meeting attendees in 20-minute sessions located within the Exhibit Hall. Sessions should be product-focused and are not eligible for continuing medical education (CME) credit. 

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