Exhibitor Event & Meeting Space

Any exhibitor planning on holding an event or function that will take place outside of their exhibit booth space during the AAOS Annual Meeting must secure written approval from AAOS. Meeting space will only be assigned to companies exhibiting at the 2018 Annual Meeting.

These guidelines have been developed to ensure exhibitors do not schedule meeting or event that conflict with AAOS Scientific Programming at the AAOS 2018 Annual Meeting.  A meeting space request form will become available this summer.


PERMITTED TIMES
  Mon, March 5        Tues, March 6        Wed, March 7      Thurs, March 8 
      Fri, March 9        Sat, March 10 
  All Day       6:00 -- 7:30 AM       6:00 -- 7:30 AM       6:00 -- 7:30 AM       6:00 -- 7:30 AM       6:00 -- 7:30 AM
        6:00 PM -- Evening       6:00 PM -- Evening       6:00 PM -- Evening       6:00 PM -- Evening       6:00 PM -- Evening


Do not begin registration or travel to the event earlier than the designated times above.


 

Events that only include staff of the exhibiting company. There are no date and time restrictions; however, these events require approval from AAOS. These meetings cannot include AAOS attendees unless the individual is an employee of the company

 

Educational Events/Satellite Symposia are events that include presentations, speakers, equipment demonstrations, procedural instruction or focus groups. Only companies exhibiting at the AAOS meeting are eligible to present educational events/satellite symposia to AAOS attendees. Third party organizers must be designated but the exhibitor. These events may not conflict with AAOS scientific program. AAOS charges a non-re-fundable fee to exhibitors holding educational functions that include access to AAOS attendees.

         $5,000 -- 1 to 3 events with a total attendance of 150 attendees or less per event

         $7,500 -- 1 to 3 events with a total attendance of 151 attendees or more per event

The fee includes:

  • Approval of up to three (3) events
  • Listings in the AAOS Exhibitor Guide, The Daily Edition of AAOS Now, and on the AAOS Annual Meeting web site

 

Receptions, dinners, and other events where there are no educational programming offered to attendees are considered social events. If a social event is held in conjunction with an educational event, the event would be considered an educational event. Social events may not conflict with the AAOS Scientific Program.

Hospitality suites are only available to companies that exhibit at the AAOS 2018 Annual Meeting. Request for hotel suites should be made through the AAOS Housing Bureau at the same time that sleeping room requests are made. Availability is based on hotel demand and current occupancy factors. Hospitality functions cannot conflict with the official AAOS Scientific Programming.

AAOS Housing Bureau:

Wyndham Jade / 1 800-931-6027 (Canada & US) / 1 972-349-5559 (International)

Email: aaoste@wyndhamjade.com       AAOS Exhibitor Housing link:  Available September 2017  

 

 

 

 

 

A limited number of exhibitors suites will be available on a first-come first served basis at the convention center. Located on the exhibit floor, suites are open during exhibit hours and will only be available to exhibiting companies. The cost of an exhibitor's suite is $4,200 per 10X10.  The Exhibitor Suite Application will become available in October 2017.

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