Important Dates and Deadlines

Exhibit Prospectus and Exhibit Space Application available
March 14, 2019
Priority point booth assignment deadline May 22, 2019
Appointment times announced for calls to live-select booth space (island booths only - 20' x 20' and larger) June 3, 2019
Calls made to live-select booth space (island booths only - 20' x 20' and larger) June 10 - 17, 2019
Initial space assignments announced June 26, 2019
Full balance of booth fee due
October 24, 2019
Exhibitor suite application deadline
December 12, 2019
Tier 1 Housing Opens (booth size over 1,500 sq. ft.)
July 9, 2019
Tier 2 Housing Opens (booth size 400 sq. ft. to 1,500 sq. ft.) July 30, 2019 at 11:00 AM CDT
Tier 3 Housing Opens (booth size 300 sq. ft. or less) August 20, 2019 at 11:00 AM CDT
Requests received for additional rooms over allotment assigned based on availability
October 9, 2019
Tier 1 exhibitors will be financially responsible for using and paying for 90% of the final room night allocation contracted per hotel (not reservations)
November 21, 2019 at 5:01 PM CST
Last date to enter names to housing blocks
January 7, 2020 at 5:01 PM CST
Deadline for housing reservation cancellations for full refund
January 7, 2020 at 5:01 PM CST
MCI will accept cancellations and replacements until
February 27, 2020
Contact hotels directly to make changes
March 9, 2020
Exhibitor complimentary badge registration opens online
November 6, 2019
Deadline to pre-register badges to be mailed (U.S. only) February 14, 2020
Badges mailed (if requested - U.S. only) February 27, 2020
On-Site badge registration opens March 22, 2020 - 1 PM
New badge registrations cost $50 each
March 24, 2020
Exhibitor Service Manual online
October 31, 2019
Lead Retrieval Orders - Early Bird Deadline January 2, 2020
Freeman Orders - Discount Price Deadline (carpet, furniture, A/V, etc) February 26, 2020
Internet Order Discount Pricing Deadline
February 26, 2020
Electricity Deadline
February 26, 2020
Catering Order Deadline
March 11, 2020
Advanced Frieght to Warehouse Deadline (Freeman)
March 11, 2020

For a complete checklist of dates and deadlines for exhibitor services, click here.

Digital Ad Order Deadline
January 31, 2020
AAOS Now Annual Meeting Daily Edition ad commitment deadline
February 1, 2020
Orthopaedist's Bag Order Deadline
February 7, 2020
Orthopaedist's Bag Insert Approval Deadline
February 14, 2020
Attendee Mailing Lists (pre-registration) available
February 17, 2020
Orthopaedist's Bag materials due to warehouse February 28, 2020
Exhibitor Description submission deadline to be in Exhibitor Guide
November 12, 2019
Island Booth Design submission due to AAOS December 12, 2019
Booth Activity/Giveaway request deadline December 12, 2019
Exhibitor-Designated Contractor (EDC/EAC) request deadline
December 12, 2019
Certificate of Insurance from EDC/EAC due to AAOS
December 12, 2019
Multi-Level and Covered Booth Design submission to Orange County Convention Center due
February 26, 2020
Advanced Freight to Warehouse Deadline (Freeman)
March 11, 2020
Target Move-In Date/Time
Click Here
On-site Exhibitor Badge Registration Opens March 22, 2020 - 1 PM
Exhibit booth setup must be complete by March 24, 2020 - 5 PM
Exhibit hall opens to attendees March 25, 2020 - 9 AM
Exhibitors' Open Forum March 27, 2020 - 8 AM
Exhibit hall closes; booth dismantling begins
March 27, 2020 - 3 PM

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