Housing Reservations and Travel Information

AAOS has contracted over 14,000 hotel rooms in New Orleans for the 2018 Annual Meeting. Exhibitors must obtain sleeping rooms through AAOS’s official housing bureau, Wyndham Jade, or risk the loss of priority points. Exhibitors or their agents may not negotiate blocks of rooms directly with hotels in the New Orleans area. If such a violation should occur, the company will lose 25% of its accrued priority points for exhibit space assignments for the AAOS 2019 Annual Meeting.



Exhibitors with booth space over 1,500 sq. ft. will be allocated a room block based on their previous year’s pick up. Exhibitors with booth space 1,500 sq. ft. or less are able to reserve a maximum of three rooms per 100 sq. ft. of booth space.

From the exhibitor's allotment of rooms, exhibitors will be able to secure their sleeping rooms in properties designated by AAOS as follows:

Area A – 30%          Area B – 70%

Exhibitors may choose to reserve all of their sleeping rooms in Area B hotels, but cannot reserve more than 30% of their rooms in Area A hotels. The designation of "Area A" and "Area B" to each hotel is included in the Hotel List .

Requests for additional rooms over this allotment may be requested by emailing Wyndham Jade. Requests for additional rooms will be assigned based on availability.

Housing Dates
Aug. 31 Tiers 1 and 2 open
Sept. 19 Tier 3 opens at 11:00 AM CST (booth size 400 - 1,500 sq. ft.)
Oct. 3 Tier 4 opens at 11:00 AM CST (booth size 100 - 300 sq. ft.)
Oct. 30 Requests for additional rooms assigned based on availability
Dec. 6
Starting at 5:01 PM CST Tier 1 & 2 will be financially responsible to use 90% of their total room night allocation per hotel
Jan. 4
Deadline to assign names to rooms
Cancellation deadline for refundable deposits - 5:00 PM CST
Feb. 22
Contact hotels directly to make changes

Contacts

Wyndham Jade
6100 West Plano Parkway, Suite 3500
West Plano, TX 75093
(800)931-6027 (Canada & US) / 1-972-349-5559 (International)
aaoste@wyndhamjade.com

AAOS
Ken Schott
Exhibits Coordinator
(847)384-4186
schott@aaos.org


Beware of Fraudulent Housing Companies!
Every year, exhibitors are contacted by companies that claim to be AAOS' official housing vendor, and/or make claims of available room reservations for the AAOS Annual Meeting.

Beware of these false and fraudulent housing claims. Wyndham Jade is the ONLY approved vendor for housing for the AAOS 2018 Annual Meeting. Other groups are not associated with AAOS or with Wyndham Jade in any way, and many of them are scams that do not even have real blocks of rooms to reserve. Do not provide your credit card information or other payment for hotel reservations to anyone besides the official housing bureau for AAOS, Wyndham Jade.

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