Housing Reservations and Travel Information

AAOS has contracted over 14,000 hotel rooms in Orlando for the 2020 Annual Meeting. Exhibitors must obtain sleeping rooms through AAOS’ official housing bureau, MCI, USA. Exhibitors or their agents may not negotiate blocks of rooms directly with hotels in the Orlando area. If such a violation should occur, the company will lose 25% of its accrued priority points for exhibit space assignments for the AAOS 2021 Annual Meeting.



The allotment of sleeping rooms has increased. Exhibitors are able to reserve a maximum of four rooms per 100 sq. ft. of booth space.

From the exhibitor's allotment of rooms, exhibitors will be able to secure their sleeping rooms in properties designated by AAOS as follows:

Area A – 50% Area B – 50%

Exhibitors may choose to reserve all of their sleeping rooms in Area B hotels, but cannot reserve more than 50% of their rooms in Area A hotels. The designation of "Area A" and "Area B" to each hotel is included in the Hotel List .

Requests for additional rooms over this allotment may be requested by emailing MCI, USA. Requests for additional rooms will be assigned based on availability beginning on October 9.   

Housing Dates
July 9 Tier 1 opens (booth size larger than 1,500 sq. ft.)
July 30 Tier 2 opens at 11:00 AM CDT (booth size 400 - 1,500 sq. ft.)
Aug. 20 Tier 3 opens at 11:00 AM CDT (booth size 100 - 300 sq. ft.)
Oct. 9 Requests for additional rooms will be assigned based on availability
Jan. 7
Last date to enter names to rooms. Rooms without names will be dropped from your block at 5:01 PM CST
Jan. 7
Cancellation and replacement deadline for refundable deposits - 5:00 PM CST
Mar. 9
Contact hotels directly to make changes
Tier 1 - Room Block Attrition
Prior to November 21: Tier 1 exhibitors may adjust their total room nights reserved without any penalty.
After November 21 @ 5:01 pm CST: Tier 1 exhibitors will be financially responsible for using and paying for 90% of the final room night allocation contracted per hotel. (not reservations)

Beware of Fraudulent Housing Companies!

Every year, exhibitors are contacted by companies that claim to be AAOS' official housing vendor, and/or make claims of available room reservations for the AAOS Annual Meeting.

Beware of these false and fraudulent housing claims. MCI, USA is the ONLY approved vendor for housing for the AAOS 2020 Annual Meeting. Other groups are not associated with AAOS or with MCI, USA in any way, and many of them are scams that do not even have real blocks of rooms to reserve. Do not provide your credit card information or other payment for hotel reservations to anyone besides the official housing bureau for AAOS: MCI, USA.  AAOS is not responsible for any reservations made or payments submitted through unofficial housing companies.

Contacts

MCI, USA
6100 West Plano Parkway, Suite 3500
Plano, TX 75093
1-800-931-6027 (Canada & US) / 1-972-349-5559 (International)
Hours: 8:00 am - 5:30 pm CST
aaoste@mcievents.com

AAOS
Ken Schott
Exhibits Sr. Coordinator
(847)384-4186
schott@aaos.org

HOUSING FOR INTERNATIONAL EXHIBITORS
AAOS has designated MCI, USA’s International Groups Department (IGD) as the official international travel agent for AAOS 2020. IGD EXHIBITORS: partner of MCI USA, provides ConServices®.

ConServices® offers exhibitors a la carte housing and concierge services. Multilingual travel experts are dedicated to Exhibitors from online to onsite and provide exceptional individualized customer assistance for housing, travel, ground services, special events, and registration needs. Friendly housing policies with low rates and secure processing offer simpler payment while ensuring an exceptional worry-free experience.

To reserve your AAOS International Group Housing and learn more about all-inclusive options, please visit www.aaos-igd.com. For any questions please email IGD at exhibitors@aaos-igd.com.

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