Exhibitors' Frequently Asked Questions

General Exhibiting Information

The 2019 Annual Meeting is taking place March 12-16, 2019, in Las Vegas, NV, at the Venetian/Sands EXPO. Exhibit dates are March 13-15.

Wednesday, March 13 9:00 AM - 5:00 PM
Thursday, March 14 9:00 AM - 5:00 PM
Friday, March 15 9:00 AM - 4:00 PM

You can view the 2018 exhibitor listing and floor plan here.

Companies that have exhibited or completed the Company Review Process in the last three years will have the Exhibit Prospectus and an Application for Exhibit Space sent to them on June 11. The Prospectus will also be available online at www.aaos.org/exhibitors. Until then, the 2018 Exhibit Prospectus will remain online.

Eligible companies (companies that have exhibited or completed the Company Review Process within the last three years) will receive access to the online Application for Exhibit Space in mid-June, along with the Exhibit Prospectus. The application for exhibit space will need to be submitted with a 50% deposit of the booth fee by August 9 to be included in the initial group of booth assignments. Companies that have not previously exhibited at AAOS Annual Meetings and have not completed the Company Review Process must do so before being eligible for exhibit space. Further information about the Company Review Process can be found here.

Provided that AAOS receives your application and 50% booth fee deposit before the August deadline, it should not be a problem to reserve any common booth size. One dimension must be 10’, 20’, 50’, or 80’, etc. to keep the aisles aligned. Other sizes might be possible with special approval, but they should be requested well in advance of the August deadline to ensure that we have the time and flexibility of open space to consider them.

Exhibit space assignments will begin to be made immediately after the August 9 application deadline, and will be finalized and announced approximately three weeks later.

Exhibitors must book hotel rooms through AAOS’ official housing vendor, MCI. Reservations for exhibitors will not be available until October. Exhibitors will receive additional housing information with their space assignments in August.