Exhibitors' Frequently Asked Questions

The 2018 Annual Meeting is taking place March 7-9, 2018, in New Orleans, LA, at the Morial Convention Center. Exhibit dates are March 7-9.

Wednesday, March 7 9:00 AM - 5:00 PM
Thursday, March 8 9:00 AM - 5:00 PM
Friday, March 9 9:00 AM - 4:00 PM

All exhibit space costs $38 per square foot. Our smallest booth size, a 10’x10’, would cost $3,800.

An application for exhibit space must be received by AAOS, along with a 50% deposit of the booth fee, by August 1. You can pay by credit card, check, or wire transfer. An application is not considered as received until the deposit payment has been received by AAOS.

If your company has never exhibited at AAOS, you must first complete the Company Review Process before you can apply to exhibit. Once you have completed this process, you do not have to complete it again each year. More information can be found here.

Exhibit space will begin to be assigned immediately after our August 1 deadline. The process takes a couple of weeks, so expect to be notified of assignment on August 21.

Full booth payment is due on November 6.

All requests must be made in writing. Send an e-mail to jraymond@aaos.org. Requests to cancel or downsize exhibit space may incur a cancellation fee based on the date the request has been received by AAOS.

Date of Cancellation Notice Refund Amount Available
before August 2, 2017 Full refund of fees paid
August 2 - November 6, 2017 AAOS retains 30% of exhibit space fees
November 7 - December 6, 2017 AAOS retains 50% of exhibit space fees
after December 6, 2017 AAOS retains 100% of exhibit space fees

Exhibitors will receive 5 complimentary badges per 100 square feet of exhibit space purchased. The badge names must be registered in advance of the Annual Meeting to be complimentary. Exhibitor badge registration opens in November. No additional badges over the allotment will be provided or sold.

Hotel rooms must be reserved through our housing vendor, Wyndham Jade, and will become available in October.

AAOS has designated Wyndham Jade as the ONLY official housing and registration provider for the 2017 Annual Meeting. Any other agency attempting to present themselves as an official partner of AAOS is doing so fraudulently. Use of any other agency, or booking through a hotel directly will result in a loss of priority points for the 2019 Annual Meeting.

At your request, AAOS will provide you with a letter of invitation to the Annual Meeting. Send an e-mail to mauclair@aaos.org, requesting a letter. Please provide the name, job title, date of birth, passport number, and any other relevant information for the person(s) needing an invitation.

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