Exhibitors' Frequently Asked Questions

General Exhibiting Information

The 2020 Annual Meeting is taking place Tuesday, March 24 - Saturday, March 28, 2020, in Orlando, FL, at the Orange County Convention Center, West Building. The address is 9800 International Drive, Orlando, FL 32819. Exhibit dates are Wednesday, March 25 - Friday, March 27, 2020.

Wednesday, March 25 9:00 AM - 5:00 PM
Thursday, March 26 9:00 AM - 5:00 PM
Friday, March 27 9:00 AM - 3:00 PM

All exhibit space costs $39 per square foot. Our smallest booth size, a 10’x10’, would cost $3,900.

An application for exhibit space must be received by AAOS, along with a 50% deposit payment of the booth fee. You can pay by credit card, check, or wire transfer. Credit card payments will be assessed a non-refundable 2.5% credit card surcharge. An application is not considered as received until the deposit payment has been received by AAOS.

If your company has never exhibited at AAOS, you must first complete the Company Review Process before you can apply to exhibit. Once you have completed this process, you do not have to complete it again each year. More information can be found here.

Official notification of assigned space will be released on June 26. Island booths – booths 20’x20’ and larger - will be finalized via live booth assignment over the phone. This will allow island exhibitors to finalize their booth selection in real time. The appointment date and time will be sent to island exhibitors via e-mail on June 3 with more detailed instructions on the process and their assigned time to be called for booth selection. Live booth assignment calls will take place June 10-17. Linear booths will be assigned based on their exhibit space selections from the application. Exhibitor appointment times and booth assignment order are determined by the priority point system.

Full booth payment is due on October 24.

All requests must be made in writing. Send an e-mail to exhibits@aaos.org. Requests to cancel or downsize exhibit space may incur a cancellation fee based on the date the request has been received by AAOS.

Date of Cancellation Notice Refund Amount Available
before May 23, 2019 Full refund of fees paid
May 23 - October 24, 2019 AAOS retains 30% of exhibit space fees
October 25 - November 25, 2019 AAOS retains 50% of exhibit space fees
after November 25, 2019 AAOS retains 100% of exhibit space fees

Badges

Exhibitors will receive 5 complimentary badges per 100 square feet of exhibit space purchased. The badge names must be registered by March 23, 2019 to be complimentary, badges registered March 24 or later will cost $50 each. Exhibitor badge registration details are available here. No additional badges over the allotment will be provided or sold.

Exhibitors can physically exchange badges on-site - but must present the actual badge to be switched to the new name. Badge exchanges are free of charge. Exchanged badges do not count against the allotment.

Yes, an exhibitor badge gives you access to all educational programs. You may also purchase tickets for programs that require a ticket purchase, such as Instructional Courses, on the day of the course.

Housing/Travel Information

Hotel rooms must be reserved through our housing vendor, MCI, USA.

AAOS has designated MCI as the ONLY official housing and registration provider for the 2020 Annual Meeting. Any other agency attempting to present themselves as an official partner of AAOS is doing so fraudulently. Use of any other agency, or booking through a hotel directly will result in a loss of priority points for the 2020 Annual Meeting.

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