Meeting Space Information

Meeting Space Information

Affiliate and Alumni Meeting / Event Guidelines


Meetings with AAOS MEMBERS present, Tuesday through Friday from 8:00am-6:00pm should follow the guidelines below:

  • Meetings are limited to Board, Committee and/or Luncheons
  • Breakfast Meetings: End by 8:00 AM
  • Luncheons: Limited to 2 hours and held between 11:30 AM - 2:30 PM
  • Receptions: Must begin after 6:00 PM
  • Charging a registration fee or selling tickets to your meeting/event is prohibited
  • Offering CME credit, with the exception of events on Specialty Day, is prohibited
  • Titling meetings/events "Annual Meeting or Educational Conferences/Seminars/Workshops” is prohibited
  • Meeting over the Academy's Business meeting (Thursday, 9:30 AM - 10:30 AM), is prohibited

Meeting space is assigned in the order received. Limit (1) one event per form.

Once your space has been assigned, you will be given a direct hotel contact and finalize arrangements on your own.

Please note that your assigned hotel may require a Food & Beverage Minimum, Room Rental or other type of fee.

Click here to view catering costs at the Venetian, Tropicana, and Caesar's.

November 30, 2018 Last day to submit request for meeting space and information for the Final Program
December 7, 2018 You will receive your assignment by this date
February 1, 2019 Last day to submit meeting detail for inclusion in the My Academy App

19 Meeting Space Welcome

Exhibitor meeting space information is available here

Meeting Dates Exhibit Dates Specialty Day
March 12-16, 2019 March 13-15, 2019 March 16, 2019