Meeting Space Request Information

Thank you for your interest in holding a meeting/event during the AAOS Annual Meeting. We welcome the opportunity to collaborate on providing a successful experience and appreciate your valued participation.

To allow for a smooth request and planning process for meetings/events taking place during the AAOS Annual Meeting, the following guidelines have been established:

Date/Time Guidelines

AAOS Committees, Affiliates/Alumni, and Specialty Societies

  • Breakfast meetings are to end by 8:00 AM Monday – Thursday
  • Luncheons are to be held between 12:30 PM – 2:30 PM Monday – Thursday
  • Receptions are to begin after 5:00 PM Monday – Thursday
  • No meetings/events are to be scheduled on Wednesday from 9:30 AM – 12:30 PM due to Academy events
  • Meetings/events with less than 20 people may be requested over AAOS educational sessions

Fee Guidelines

  • Groups may not charge registration fees or sell tickets to their meetings/events, unless otherwise noted below:
    • Specialty Societies may charge registration fees or sell tickets for their specialty society educational programming on anchoring days (Specialty Day).
    • Affiliated groups, such as AOA and OREF may charge, with approval, registration fees or sell tickets for their meetings/events.
  • If your meeting/event is taking place at an alternate location (not at the convention center), the food & beverage minimum and/or room rental fee set forth by that establishment will apply.
  • For meeting/event space assigned at the convention center, an acknowledgement of the fee guidelines below will be requested:
    • A required food & beverage minimum will apply as follows:

  • If the food & beverage minimum is not met as specified above, a room rental fee of the same amount will be assessed.
  • Meeting/event space cancellations after January 12, 2024, will be subject to a $300 cancellation fee if AAOS is unable to reassign that space. This applies to meeting and event space assigned by AAOS at the Moscone Center or headquarter hotel.

Additional Guidelines

  • Any solicitation or industry sponsorship is prohibited.
  • Groups may not title meetings/events as "Annual Meeting or Educational Conferences, Seminars, or Workshops.”
  • Offering CME credit, apart from specialty society educational programming (Specialty Day) and official exhibitor educational events, is prohibited.
    • AAOS does not provide CME accreditation for exhibitor educational events. Exhibitors wishing to provide credit for their education event must obtain credit from other accredited CME providers.
  • Due to limited available space, AAOS cannot guarantee space at the convention center or headquarter hotel for submitted requests. We also cannot guarantee space for staff offices or all-day room requests.
  • An official AAOS Vendor Partner must be used if a vendor is required for your event.
  • Signage is allowed at the room entrance only. Overall sign dimensions are not to exceed 28"x44".

For Assistance

AAOS Committees, Affiliates, Alumni, and Specialty Society groups, please contact the AAOS Integrated Operations Team at

Exhibitors, please contact Erin Cannon at