Meeting Reschedule Frequently Asked Questions for Exhibitors

Updated July 31, 2020

Why was the AAOS 2021 Annual Meeting rescheduled?
This decision to reschedule was made after significant evaluation and scenario planning focusing on the health and safety of all meeting participants. To host a meeting of our scope and size during the spring of 2021 remains very unpredictable given the recurring surges of COVID-19 across the country. To minimize any risk to public health and safety, the AAOS Annual Meeting will now take place later in 2021 at the same San Diego location.

What are the new meeting dates for the AAOS 2021 Annual Meeting?
The Annual Meeting will take place on August 31 – September 4, 2021 in San Diego, California. Exhibit dates are September 1 – 3, 2021.

My company has already applied for exhibit space and plans to exhibit at the rescheduled AAOS 2021 Annual Meeting. What is the next step?
No action is needed at this time. Exhibit space assignments will be emailed on February 23, 2021.

My company has not applied for exhibit space but would like to exhibit at the rescheduled AAOS 2021 Annual Meeting. What is the initial exhibit space application deadline?
Applications for exhibit space are due no later than January 21, 2021 to be assigned under the priority point system. All exhibit space applications received after January 21, 2021 will be assigned on a first come, first serve basis. In order to be assigned exhibit space, all exhibit space applications must be submitted with a 50% deposit. Exhibit fees rolled over from AAOS 2020 can be applied toward the rescheduled Annual Meeting. Submit your application now!

When will exhibitors with exhibit space of 20' x 20' or larger (island booths) be able to finalize their booth selection?
On January 26, 2021, exhibitors with exhibit space of 20' x 20' or larger (island booths) will be emailed an appointment date and time. Appointments for final booth selections will take place February 1 – 17, 2021.

When will initial space assignments be confirmed?
Initial space assignments will be confirmed via email on February 23, 2021.

My company has applied for exhibit space but can no longer exhibit due to the meeting being rescheduled. How do I cancel my exhibit space application?
To receive a full refund of exhibit and enhanced listing fees, cancellation requests must be emailed to exhibits@aaos.org by January 21, 2021. Enhanced listings fees will only be refunded with the cancellation of exhibit space.

Have any other important dates like the cancellation/refund or final payment dates been changed due to the AAOS 2021 Annual Meeting being rescheduled?
Yes, important dates have been updated. Please review the important dates section of the Exhibit Prospectus for specific details.

What precautions/social distancing guidelines are being implemented to ensure the safety of all meeting attendees?
The health and safety of our attendees, exhibitors, partners, vendors and staff is AAOS’ highest priority. AAOS is currently working with the San Diego Convention Center to ensure that the AAOS 2021 Annual Meeting complies with all of California’s social distancing requirements. Due to the unpredictability of the pandemic, those guidelines are currently not available for a meeting next August. As soon as these guidelines/requirements become available, AAOS will email all exhibiting companies and post online at www.aaos.org/exhibitors.

My company has submitted an Early Housing Request form prior to the announcement to reschedule the AAOS 2021 Annual Meeting. Will I be able to change my request?
All early housing requests have been cancelled. An email detailing this cancellation will be sent by mid-August. Updated information on exhibitor housing will be available in January 2021.

How does my company submit a request for housing?
Information on exhibitor housing will be available in January 2021.

When will promotional and advertising opportunities be available?
Promotional and advertising opportunities will be available to all exhibitors on November 3, 2020. Only exhibiting companies are eligible to secure the full suite of promotional and advertising opportunities.