Moderator, Faculty & Presenter Resource Center
Prepare for Your Annual Meeting Session
Find the information and resources you need to prepare for your session. Review key guidance for before, during and after the meeting, along with detailed instructions and helpful resources.
General Moderator Information
Pre-Meeting
- Review session materials
- Complete any pre-work specific to your session
- Complete required faculty forms
- Collect, peer review, and upload faculty handouts (if applicable) to Planstone by November 2
30 Minutes Before
- Arrive at the presentation room
- Meet with faculty/presenters and AV team
- Ensure all talks for the session have been uploaded to the Orchestrate site
- Confirm presentation order
- Address last-minute issues
During the Session
- Keep session on time
- Manage Q&A
- Counter bias if needed
- Confirm disclosure requirements
- Address any bias or commercialism that is mentioned
Before You Leave
- Prompt attendee evaluations
- Confirm session has concluded
- Report any issues to room attendant or AAOS staff
Moderator Instructions
Select your session type for more detailed instructions
General Faculty Information
Pre-Meeting
- Complete required faculty forms
- Review your session format and role
- Prepare and finalize presentation materials
- Submit required slides/materials by the deadline
- Coordinate with your moderator as needed
30 Minutes Before
- Arrive at your session room
- Meet with the moderator and fellow faculty
- Check in with the AV team
- Confirm presentation order and timing
- Ensure your presentation is uploaded to the Orchestrate site with disclosure slide included
During the Session
- Stay within your allotted presentation time
- Follow the moderator’s direction
- Engage in discussion and Q&A as appropriate
- Maintain ACCME compliance and avoid commercial bias
- Disclose relevant relationships as required
Before You Leave
- Remain through the conclusion of the session
- Report any issues to the moderator or AAOS staff
Faculty Instructions
Select your session type for more detailed instructions
General Presenter Information
Pre-Meeting
- Register yourself for the meeting.
- Upload your presentation or poster in the appropriate portals
15 Minutes Before
- For Papers, arrive at the session room and introduce yourself to the moderator
During the Session
- Present your research within the time parameters
- Avoid commercialism or bias during your presentation
- Be prepared to participate in Q&A
Presenter Instructions
Select your session type for more detailed instructions